I have always thought that I was a good manger of my time. I was never late to anything, I was always on time or mostly early. I always hit my deadlines and overall was good at time keeping, and still am.
However, when I took the role of Team leader, my mindset changed drastically. I saw myself was several deadlines for academic work, the company deadlines, personal business deadlines. I was overwhelmed by the amount of deadlines I had to hit!
However this isn’t uncommon! I had spoken to a friend of mine about my situation, and they had literally the exact same thing! Thats when I realised I had been taking it easy all this time. I then asked them how did they do it? I had no clue how to manage my time, I was getting stressed, felt really low and wasn’t in a good place, I had felt like like a failed honesty, but thats when they said, you don’t have to change a lot to make your life easier, just simply write down what you have to do.
I seriously felt angry at this rather simple, easy, and rather condescending remark of just write what I have to do down! I have! However it never worked! Then It came to me, he was right!
I wrote down what I did, not what I have to do next. I was relying on past dates, to predict future dates, which didn’t work when I had multiple big deadlines ahead of me.
The way I improved my time keeping was simply writing down a daily agenda, hourly what I need to do. This is when technology shows its true colours. I had 20 min prior notifications to tell me what I needed to do next, and this helped me so much! Just logging them in the evening or a few days before, so your ready for the next day, makes all the difference! It only takes a few minutes of your evening, and it makes your day run a lot smoother, and just raises the pressure off a little.
Once I did this, I hit my daily goals, and even had time to spare! Also those deadlines, I hit them, after feeling definite I wouldn’t!
So the moral of this story, is to not turn your nose up at the simple solution. Simple solutions are the best solutions, solutions that will make the most impact. Writing down what I had to do for the next day, literally made me a happier, less stressed person, and hit all my goals!
And I continue to do this to this day! And will continue!